Privacy Policy

This Privacy Policy explains how English Genie trading as The English Department (“we”, “our”, “us”) collects, uses, and protects your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

1. What is Personal Data

Personal data means any information that can identify you, such as your name, email address, or IP address.

2. Information We Collect

We collect personal data when you register, upload resources, post comments, contact us, or use forms on our Website. Data collected may include:

• Name, email address, and login details
• Browser type, device information, IP address, and location data
• Uploaded content and comments
• Communication preferences and analytics data (via Google Analytics)
• Data from third-party login providers (Google, Facebook, etc.)

3. How We Use Your Data

We use personal data to:

• Create and manage user accounts
• Host, display, and share uploaded materials
• Maintain website functionality and security
• Communicate updates and marketing materials related to the Website via Brevo (users consent by registering)
• Analyse website traffic and usage

4. Legal Basis for Processing

We process data based on:

• Consent (newsletter or marketing communications)
• Legitimate interests (maintaining site functionality and preventing misuse)
• Legal obligations (where required by law)

5. Marketing Communications

By signing up, users agree to receive relevant updates and marketing emails related to the Website. You may unsubscribe anytime through the link provided or by contacting us at hello@englishdepartment.co.uk.

6. Sharing Your Data

We do not sell your data. Limited personal data may be shared with:

• Hosting providers (Time4VPS)
• Analytics services (Google Analytics)
• Email network providers (Brevo)

All service providers are bound by confidentiality and data protection agreements.

7. International Transfers

Data may be processed outside the UK/EU where service providers operate. We ensure appropriate safeguards such as Standard Contractual Clauses (SCCs).

8. Data Retention

We keep your data as long as your account is active. On account deletion, personal data will be erased, except anonymised analytical data.

9. Security

We implement reasonable technical measures to protect your information. However, no online platform is entirely secure. You are responsible for safeguarding your password.

10. Your Rights

Under UK GDPR, you have the right to:

• Access and receive a copy of your personal data
• Correct inaccuracies
• Request erasure (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent for marketing
• Lodge a complaint with the ICO (www.ico.org.uk)

11. Children’s Privacy

The Website is intended for teachers aged 18 and above. If we inadvertently collect data from minors, we will delete it promptly.

12. Changes to this Policy

We may revise this Privacy Policy at any time. Updates will be communicated via email or website notice.

13. Contact

Questions about this Policy can be directed to hello@englishdepartment.co.uk.

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Cookie Policy

This Cookie Policy explains how English Genie trading as The English Department (“we”, “our”, “us”) uses cookies and similar technologies.

1. What Are Cookies

Cookies are small text files stored on your device that help websites function and improve user experience.

2. How We Use Cookies

We use cookies to:

• Enable essential functions (login sessions)
• Remember preferences (language, display settings)
• Collect anonymous analytics data (Google Analytics)

3. Types of Cookies Used

• Essential Cookies: Required for website functionality.
• Preference Cookies: Store user settings and preferences.
• Analytics Cookies: Measure and analyse site performance.

4. Cookie Consent

Upon first visit, you will see a banner requesting consent for non-essential cookies. You may accept or reject these at any time through your browser settings.

5. Managing Cookies

You can control cookies in your browser. Disabling essential cookies may affect functionality.

6. Links to Other Websites

Our Website may include links to third-party sites. We are not responsible for their use of cookies or privacy practices.

7. Updates to This Policy

We may update this Cookie Policy periodically. Please check this page for the latest version.

8. Contact

For questions regarding cookies, contact hello@englishdepartment.co.uk.